Follow Us On 

DOCUMENTS PROVIDED BY THE BUYER

At the very beginning of the cooperation we require following documents from the Buyer, who should be able to present them:

  1. Company profile of the Buyer
  2. The name of Signatory entitled to act in the name of the company (with number and copy of his passport)
  3. Company name, residential address, registered office, fax, web, e-mail, phone, mobile
  4. The name of the bank intended to be used for the transaction
  5. Required types of the petroleum products, volumes, port of discharge
  6. Verification whether company has already realization such kind of business, Level of qualification in such business
  7. Written statement that Buyer accepts and agrees with Seller's ProceduresIf Buyer hasn't closed any similar transaction, it is necessary to state it in initial letter and provide us with a brief proposal of how they are planning to proceed. The Seller / Title Holder expects full transparency from potential Buyers. Transparency and credibility can be proved by documents provided for the Buyer at the very beginning. The entire process from exchange of necessary document up to the signature of the Sale and Purchase Contract is being realized in copy with us. Buyer is obliged to keep us informed about the course of the transaction until the product is delivered to the port of discharge and payment is realized.


DOCUMENTS PROVIDED BY THE SELLER/ TITLE HOLDER

Seller/Title holder expects full transparency from potential Buyers. Transparency and credibility can be proved by documents provided for the Buyer at the very beginning. These documents can be easily verified and can prove that our Seller holds the title to all offered products, export licenses and other necessary documents. This means that throughout the process both Buyer and Seller are obtaining more credible information about each other. 

The entire process from exchange of necessary document up to the signature of the Sale and Purchase Contract is being realized in copy with us. Buyer is obliged to keep us informed about the course of the transaction until the product is delivered to the port of discharge and payment is realized.


  1. POP - Proof of Product (set of documents that serve as a Seller's proof that the product is real)
  2. Partial Proof Of Product (PPOP) Documents typically consist of: 
  3. SGS Inspection Report or equivalent (SGS)
  4. Dip Test Analysis Report (DTAR)
  5. Certificate of Origin (COO)
  6. Tank Storage Receipt (TSR)
  7. Full Proof Of Product (Full POP) are sent by Secured Mail to the Buyers Bank / Buyer and typically consist of:
  8. Copy of License / permit to export, issued by the department of the ministry of energy (If applicable)
  9. Copy of statement of availability of the product
  10. Copy of the refinery commitment to produce the product
  11. Copy of the pipeline corporation contract to transport the product to the loading port
  12. Refinery certificate of product
  13. Copy of the port storage agreement (TSR - If applicable)
  14. Dip Test Authorization letter (DTA)Copy of SGS or equivalent report (SGS)


DOCUMENTATIONS / TRANSACTION PROCEDURES FOR FOB RUSSIAN PORT / ROTTERDAM PORT
1. Buyer Issue ICPO, CP and Passport copy of the signee.
2. Seller and Buyer sign and seal CI and also the NCNDA/IMFPA.
3. Seller Issue Product Passport, DTA, TSR to buyer and buyer contact the tank farm to obtain security access and accreditation permit to conduct the dip test in seller’s tank within the validity date of the TSR AND DTA OR buyer provide seller with a verifiable TSA and TSR.
4. Buyer conducts dip test on Q&Q analysis of the product through SGS.
5. Upon successful dip test, buyer makes payment by MT103 or TT wire transfer for the total Product available and seller Change Title to buyer name.
6. Buyer Lift the product and Seller Pays all intermediary Involved in the Transaction. 

DOCUMENTATIONS / TRANSACTION PROCEDURES FOR TRIAL CONTRACT CIF ASWP
1. Buyer issues ICPO with company registration certificate and company profile
2. Seller issues SPA & CI, buyer countersign within 48hrs hours and Returns signed SPA & CI along with (CPA) charter party agreement from any Russian Shipping company.
3. Seller verifies the Buyers nominated shipping company and jointly signs the (CPA) charter party agreement and as well split the freight charges with the buyer. Seller Returns signed CPA along with POP documents:
A. Refinery Product Passport,
B. Certificate of Origin
C. Statement & commitment to supply,
D. export license and Registration Certificate
4. According to signed CPA by buyer and seller. Nominated shipping company on confirmation of the both parties freight charges will issue copy of Q88 and NOR “notice of readiness.
5. Subsequent to Q88 and NOR “notice of readiness”. Seller loads the product into the sellers’ vessel and issues all exportations documents to the buyer. Vessel sails to the buyers destination Port.
6. Upon arrival of the vessel at the buyers discharge port, buyer conducts Q&Q. Subsequent to successful Q&Q report at the buyer discharge port. Buyer makes payment for the total product Quantity via MT103
7. Seller pays commissions to mandates and intermediaries within 24hrs after confirmation of the buyers’ payment 

DOCUMENTATIONS / TRANSACTION PROCEDURES FOR 12 MONTHS CONTRACT CIF ASWP
1. Buyer sends ICPO to Seller on receipt of Seller's Soft Offer along with company profile.
2. Seller will revert with Draft Contract address to Buyer Company, buyer signs each page of full Draft contract return to Seller along with NCNDA/IMFPA signed by all buyer group with commission structures
3. Upon Seller receipt of signed contract from the buyer, within 72 hours Seller legalizes and registered the signed contract with the ministry of energy Russian Federation.
4. Seller sends to Buyer via Government Secured Courier Service the Registered /Legalized Hard copy Contract along with the Partial POP, the courier expenses shall be borne by the Buyer which is to be stated in the Draft Contract.
(A) Certificate of origin.
(B) Refinery registration certificate.
(C) Statement of product availability.
(D) Export license.
(E) Commitment to produce the product. (F) Attestation of allocation certificate. (G) Bill of loading /q88.
(H) Analytical report equivalent.
5. Buyer’s bank after satisfaction verification on Seller’s Full POP document and 2% PB and hard copies contract, will then issue the operative payment instrument DLC (issued by Third Party) by SWIFT MT700 for the monthly cargo values
6. The SGS inspection will be borne by the buyer at the loading seaport and Buyer CIQ at the Offloading seaport.

7. Shipment commences as per contract.
8. Buyer’s bank upon arrival of the cargo at the discharge port, payment will be made for the Product by the buyer via MT103 100% after CIQ Inspection at Discharge port.
9. Seller will release payments to the intermediaries involved within 48 hours of receiving the Payment for the product from the Buyer's ban Signed. 


WARNING LETTER BETWEEN SELLER AND BUYERS

This is a very important message to anyone involved in the commodities industry on the new measures with respect to Buyers and Sellers conducting transactions.

From now on, if an ICPO, LOI, RWA, or BCL is issued and the document is not real, true and/or actually verifiably factual, the Seller will be able to inform the FBI, ICC, and INTERPOL. In addition, after a CI is sent to the Buyer, there should be a formal answer to Seller from Buyer in a timely manner in accordance with the agreement between parties.

If there is no response from the Buyer in a timely manner, the buying company will be reported to the FBI, ICC and INTERPOL. If this action is repeated by sellers, they too will also be reported for abuse of the NCND, LOI, ICPO, AND RWA OR BCL, and FOR THIS IS NOW A FEDERAL OFFENSE.

It is important to transmit this to all clients that work with providers that are members of the ICC, FBI, and other international organizations. From this point forward, the international codes will be strictly enforced to exclude all intruders that send or transmit false information. Those who submit a false NCND/IMFPA, LOI, ICPO, RWA or BCL, or FCO, as well as FALSE PROOF OF PRODUCT (POP), FALSE PROOF OF FUNDS (POF) WILL BE CHARGED WITH A CRIME.

This offense went into effect on November 15, 2008 after a meeting was held between the Federal Reserve, European Central Bank, Interpol, Federal Bureau of Investigation and Central Intelligence Agency. The reason for this measurement is to protect the commodities industry which is a fundamental part of the world’s economy. I have read and understood the severity of the warning above and do realize the serious impact that pertains to all oil and other commodities transactions. Penalty clause: Non performed side paid 2% of total contract value agreed


PETROCHEMICAL SUPPLIER OPERATIONS PROCEDURES


The first step is a formal LOI from the buyer and Company Profile (CP).
Supplier has conference call with buyer to discuss Price, Procedures & Logistics in detail.
Seller issues Soft Corporate Offer (SCO).
Buyer issues and releases to Seller Full ICPO with logistics information.
Seller will then issue a SPA / Contract
Buyer issues Proof of Funds
Seller accepts and returns signed ICPO with CI – Commercial Invoice. Buyer sign CI and send it back within 24 hours and returns it to Seller. Seller provides to Buyer the below Partial Proof of Product documents via email:
a. Corporate Invoice.
b. Authorization to verify (ATV)
c. Passport Product Analysis
d. Certified Product Specification Sheet
e. Certificate of Origin
f. Tank Storage Receipt
g. Title Ownership Certificate with all PPOP Export Documents
h. Refinery Confirmation, Availability and Commitment to Supply

Buyer issue after PPOP verification Information by SWIFT MT 199 to seller’s bank that: Buyer’s bank make payment by MT103 after Q&Q – Quality and Control certificate in loading port seller.
After SWIFT confirming Seller issue to Buyer
a. Dip Test Authorization
b. Authorization to Inject.

Buyer makes payment MT103 to Seller.
After payment verification Seller start injection to Buyer vessel and transfer title holder.

Operations Procedures Alternative Petrochemical Product Supply

1.Seller issues FCO & CP to buyer
2.Buyer issues ICPO & CP.
3.Seller issues Draft Contract with Commercial Invoice to Buyer.  Buyer signs and returns both to Seller for final endorsement.
4.Seller charter and sign charter agreement, seller provides vessel information to buyer, so buyer can arrange for port of nominated vessel (i.e: Rotterdam port), if product is in Shore tanks in Russia already, then seller should provide vessel information for loading, which has been cleared. (**Note:- The Buyer will make a final decision to provide Subject Vessels Q88/CPA/ATV) details and require the seller to provide the Shore Tank TAS/TSR/ATI/ATV, immediately after being issued the DTA by the Seller.
5.Seller issues ATBV for Vessel or Shore Tank Receipt and DTA, so SGS (Or equivalent) can conduct a Dip Test Inspection and take samples for Buyer.
6. Buyer pays within (48) hours of successful SGS (Or equivalent) report being issued for the fuel by MT103.
7. Seller issues product title of ownership and all export documentation and transfers Fuel into Buyers name (“And/Or Their Nominees/Assign’s”) and into Buyers approved Shore Tank Storage Facility and/or the Buyer directly into their Vessel and has the Vessel Re-Routed to the Buyers desired destination port i.e. Rotterdam.
8. After both parties sign & seal the original hard-copy contract, buyer will order their bank to issue the Seller a DLC / SBLC within two banking days in the amount of the value of __________ MT/Gallons for the first shipment delivery Quantity in favor of the Seller.
9. Seller sends next shipment to Russian Port, in accordance to the Laycan Schedule shown in the Contract.
10. After successful testing at Loading Port, Buyer pays Seller via MT103/23, and the SBLC MT760 stays in place for next weeks delivery with a minimum validity of 365 Days Plus 1 Day.

Documents Presented For Payment:

10.1 A full set clean, shipped on board, ocean bill of lading, blank endorsed, blank Order, marked “Freight Prepaid” including SBLC SWIFT MT760 No. in three originals and three copies.

10.1 A full set of clean POP.

  1. Vessel details, IMO Q88
  2. CPA- Charter Party agreement CPA
  3. Fresh SGS from vessel at Loading port
  4. DTAOB- Dip test authorization on Board vessel for Rotterdam port waters


DTAOB- Dip Test Authorization On Board Vessel 

  1. ATB- Authority to Board ATB
  2. B/L cargo manifest
  3. Certificate of authenticity
  4. Certificate of quality
  5. Certificate of quantity
  6. Certificate of origin
  7. Tanker Ullage receipt
  8. Master’s receipt for sample
  9. Master receipt for documents


Unless otherwise stipulated in this Contract, the terms and conditions of this Contract shall be interpreted in accordance with the “International Rules for the Interpretation of Trade Terms” (INCOTERMS 2000) provided by International Chamber of Commerce, International Chamber Commerce China Committee Publication No.460.

PROOF OF PRODUCT FOR PETROCHEMICAL SUPPLIES

  1. Copy of License to export
  2. Copy of Approval to Export                                
  3. Copy of Statement of Availability        
  4. Vessel details, IMO Q88                           
  5. CPA- Charter Party agreement
  6. Fresh SGS from vessel at loading port, re-make SGS/CIQ Inspection at discharge port
  7. DTAOB- Dip test authorization on Board vessel for Rotterdam port waters
  8. ATB- Authority to Board
  9. B/L cargo manifest                               
  10. Certificate of authenticity                    
  11. Certificate of quality                            
  12. Certificate of quantity                       
  13. Certificate of origin                          
  14. Tanker Ullage receipt                               
  15. Master’s receipt for sample                     
  16. Master receipt for documents
Subcontracts India
Subcontracts India-Trusted& Tested